How I Use Notion to Run My Creative Business (Without Losing My Mind)
When I first started my photography business, my systems were all over the place. Random to-do lists, scattered Google Docs, and an inbox full of notes made it impossible to stay organized and fully present for my clients.
That’s when I found Notion — and it changed everything.
Now, Notion is my go-to tool for keeping my photography business organized, intentional, and creatively fueled. I use it for everything from client management to content planning.
Here’s a behind-the-scenes look at how I use it:
My Favorite Ways I Use Notion as a Photographer
1. Client Project Dashboard
Each client gets a dedicated page where I track:
Session date + location
Contracts + invoices
Mood boards + inspo
Shot lists
Final gallery delivery
No more digging through my inbox for details.
2. Content Planning Hub
Social media and marketing feel way less stressful with a central content hub. I plan:
Instagram posts + captions
Blog post ideas
Newsletter topics
Launch calendars
It keeps me consistent without feeling chaotic.
3. Workflow + Task Management
I’ve created checklists and timelines for each type of session — from elopements to branding shoots. Each workflow includes:
Pre-session tasks
Session prep
Editing + gallery delivery
Client follow-up
It helps me deliver a reliable, elevated experience every time.
4. Business HQ + Creative Space
Inside Notion, I keep:
My business goals
Income + expense tracking
Course notes
Personal mood boards + ideas
It’s my all-in-one creative command center.
Why Notion Works So Well for Me
It’s flexible — fully customizable to how I think and work.
It keeps me clear + intentional — aligning my tasks with my values and vision.
It eliminates mental clutter — with everything in one clean space.
It doubles as a creative playground — for mood boards, film scans, and session inspo.
Free Notion Template for Photographers
Curious what this looks like inside? I created a free mini Notion template you can grab — it’s one piece of my full Aligned Systems Pack and gives you a taste of how streamlined and intentional your business could feel.
→ Download the Free Client Workflow Checklist Template
By downloading the Free Client Workflow Checklist Template, you are also added to the waitlist to be the first to get notified when the full Aligned Systems Pack for Creative Biz Owners Notion Template is released!!
